Read this to know about suprising ways AI tools can make or break your productivity in today’s world
“Stop. I’m Not An AI Trainer. I Have Actual Work to Do.”
You just spent half your afternoon training an AI to understand your workflow,
And then only to realize that it didn’t process ANY information..
Now you’re starting from zero again…
You don’t want to give up either…because apparently “AI is the future”
Ok, you can’t give it up, so let’s answer the question of why mainstream AI tools are making you LESS productive,
not more.
The Prompt Engineering Lie.
“Just write better prompts”
Is the battle cry of every AI evangelist who’s never managed a real project with real deadlines.
The problem is with MEMORY and CONTEXT,
Which even “perfect” prompt engineering doesn’t solve.
You can craft the world’s most detailed prompt explaining 500 things including things like:
- Project structure and terminology
- Stakeholder preferences and communication styles
- Document formats and approval processes
- Team dynamics and decision-making hierarchy
And then the AI forgets EVERYTHING the moment you start a new conversation.
Meanwhile, your calendar is packed with ACTUAL work that’s not getting done,
because you’re trying to spoon feed AI every time you need help.
Your Calendar Is Full AI Is Not Moving the Needle?
Let’s say it takes 10-15 minutes to retrain the AI each time.
10 times a day = 150 minutes. That’s 2.5 hours you throw away.
You’re losing something far more valuable:
Your workflow momentum.
When you’re deep in work mode…in the FLOW state…that’s PRECIOUS time.
You know exactly what needs to happen next,
you understand the context,
you’re making connections between different workstreams.
And then everything SLIDES to a HALT….
Because you have to use an AI tool…
And now you have to explain things they teach you in fourth grade to an AI that should already know this stuff.
By the time you finish retraining the AI, you’ve lost that momentum.
Now you’re starting from scratch mentally, not just with the tool.
The Cost of Context Switching
Let’s do the math on what this constant retraining is actually costing you:
15 minutes to retrain AI × 10 uses per day = 2.5 hours of pure overhead
That’s over 25% of your workday spent teaching tools how to help you instead of actually getting help.
But here’s the bigger problem: context switching kills deep work
Every time you have to stop and explain your project structure to an AI,
you’re pulling yourself out of strategic thinking mode and dropping into tutorial mode.
Research shows it takes 23 minutes to fully refocus after an interruption.
Multiply that by every AI retraining session, and you’re looking at productivity loss that’s way bigger than just the training time.
The “Information Scattered Everywhere” Problem
Today, information is scattered across emails, Slack, Notion, and various project tools.
AI was supposed to help you synthesize all this scattered information.
Instead, you’ve just added another layer of complexity.
Now you have to:
- Gather information from multiple tools (old problem)
- Explain the context to AI every single time (new problem)
- Verify the AI’s output against your scattered sources (new problem)
- Retrain the AI when it inevitably misunderstands something (new problem)
You’ve turned a workflow problem into a workflow nightmare.
Why “Smart” AI Still Feels Stupid
People on LinkedIn say AI can
- Write poetry,
- Start and run a business
- Trade futures
- Solve complex math problems,
- And even explain quantum physics.
But for SOME reason… I can’t remember that “Project A” is different from “Platform B” at work.
That’s not “intelligence”.
True AI assistance for professionals means understanding context over time, learning from your preferences, and building on previous work instead of starting fresh every single conversation.
What You Actually Need (And Why Current AI Fails)
What you actually need is AI that:
- Remembers your project context across conversations
- Learns your communication style and preferences
- Understands your terminology and jargon without constant re-explanation
- Maintains continuity when you switch between different project workstreams
Current AI tools treat every interaction like you’re a new user talking to them for the first time.
That’s insane for professionals who use these tools dozens of times per day.
Which is who Opencraft is made for.
It has all the good stuff we just mentioned.
If you’re someone who’s looking to use AI tools at work,
without the mind numbing, stress inducing, heart-breaking problems that mainstream AI tools come with…
Why not book a free demo with us?
We’ll have a chat, understand what you do and how we can help you use AI in your professional life for free.
Schedule A Free Demo Here
What Now?
If you’re a professional reading this, I bet you didn’t become one only to spend your days training AI tools.
You have big strategic initiatives to drive, clients to deliver to, and deadlines to hit.
Every minute you spend retraining AI is a minute you’re not moving your projects forward.
The solution isn’t better prompts or more patience.
It’s AI that actually works the way professionals work…
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